Hiring a stage LED screen costs $40–$100 per square meter per day, depending on size and resolution. For example, a 10-square-meter P3.91 screen costs around $500 daily, with additional fees like $300 for installation and $150 for local transportation, tailored to your event needs.
Screen Size and Resolution
When renting a stage LED screen, the understanding of the appropriate size and resolution of the screen will be able to meet event needs within an appropriate budget. The size of a screen is measured in square meters, and its cost depends on the size, resolution, and rental duration. For indoor events that are small, 5 square meters is enough, and the cost per day ranges from $200-$350 at a rate of $40-$70 per square meter. For events in the middle range, where 500 attendees are hosted, a screen of 10 square meters could be perfect, depending on specifications, at a cost of $400-$700 per day. For large outdoor events or concerts, where the audience is in excess of 1,000 people, a 30-50 square meter screen is in order, and the prices range from $1,500 to $3,500 per day.
Resolution is an important factor in LED screens, as it directly reflects on the clarity of the visuals. For indoor events with audiences sitting 5–10 meters from the screen, a high-resolution P2.5 or P3.91 screen is recommended. These options offer pixel pitches of 2.5mm and 3.91mm, respectively, providing crisp images for close viewing. A 10-square-meter P2.5 screen may cost approximately $70 per square meter per day, totaling $700 per day, whereas a P3.91 screen would lower the cost to around $50 per square meter, or $500 daily. P6 or P8 screens are more economical for outdoor events where the audience sits farther away; daily costs range from $30 to $50 per square meter.
The audience size and viewing distance become critical in deciding the specification of the screen. For example, a wedding with 200 guests seated within 10 meters of the screen would be best served by a P2.5 or P3.91 screen. A 5-square-meter P3.91 screen would have a cost of about $250 per day, providing sharp visuals for the occasion. By that comparison, for an outdoor festival where the audience is viewing from over 30 meters away, a 30-square-meter P8 screen would be adequate and would cost about $1,200 per day at an average rate of $40 per square meter.
Cost optimization can be achieved by adjusting the screen specifications to the specific needs of the event. For instance, the 20-square-meter P4 screen has a pixel pitch of 4mm, making it versatile for indoor and outdoor events at the best balance between clarity and affordability. At $50 per square meter per day, the total cost will amount to $1,000 daily, perfect for an event such as corporate presentations or public viewing sessions. For events that last several days, most rental houses offer a 10% to 20% discount for weekly rentals, which can save a lot. For instance, if a 10-square-meter P3.91 screen costs $500 per day for a seven-day rental, then the approximate discounted rate for the week may fall around $3,000, saving around $500.
Rental Duration
The total cost will depend much on the duration of the hiring. For one-day events, like conferences or weddings, the rent would be anywhere between $40 to $100 per square meter depending on the resolution and size of the screen. For instance, a 10-square-meter screen with P3.91 resolution may cost around $50 per square meter, so a total daily rent would be $500. Adding installation and dismantling services, which may cost around $300 in total, the overall cost will reach approximately $800 for a one-day event.
For events running several days, rental companies usually give some discounts to stimulate longer commitments. A typical discount is 10% to 20% off of the day rate for rentals longer than three days. For instance, a 20-square-meter P4 screen rented at $40 per square meter per day would have a daily cost of US$800. But for three days, the total may be discounted to around US$2,000-2,200, reflecting savings of up to US$400. These discounts make longer events, such as trade shows or festivals, more affordable.
Weekly rentals are a lot better, with discounts often reaching as high as 25-30%. For instance, the rental of a 30-square-meter P6 screen for one week might usually cost $36 per square meter per day, or $1,080 per day. With a 30% weekly discount applied, it would fall from $7,560 to around $5,300, saving nearly $2,300. These longer rentals are normally utilized for extended exhibitions, pop-up events, or touring performances where one needs a consistent screen presence over several days.
Additional Costs
When renting a stage LED screen, additional costs beyond the screen rental fee can significantly impact the overall budget. Installation and dismantling are two primary expenses to consider. The installation fee depends on the complexity of the setup and the size of the screen. For a standard 10-square-meter screen, installation costs range from $300 to $500, while larger setups like a 50-square-meter outdoor screen may incur fees of $800 to $1,500. These costs often include the labor for setting up the screen structure, connecting power sources, and ensuring proper alignment, making them a critical part of the total expenditure.
Transportation costs also play a vital role, especially for large or remote events. Most rental companies charge based on the distance between their facility and the event venue. For example, delivering a 20-square-meter LED screen to a venue within 50 kilometers may cost around $100–$200, while transportation over 200 kilometers could increase the fee to $400–$600. For international events, shipping costs can exceed $1,000, depending on the mode of transport and destination. This makes it essential to choose a rental company close to the event location to minimize transportation fees.
Technical support is another significant factor, particularly for events that require real-time monitoring and troubleshooting. Basic technical assistance, such as a technician on standby for a single-day event, may cost around $100–$200. For more complex events like music festivals or large-scale conferences, where continuous support is needed, daily rates for a team of technicians can reach $500–$1,000. These fees cover tasks like managing screen content, ensuring consistent power supply, and addressing any operational issues, which are crucial for smooth event execution.
Example Cost Calculation
The total cost for stage LED screen rentals relies on the screen size, resolution, rental duration, and additional costs. For example, in a small indoor corporate event with an audience of 200 people, a 10-square-meter P3.91 LED screen would be used. At a daily rental rate of $50 per square meter, the screen rental cost per day will amount to $500. In addition, installation costs stand at $300, while transportation charges in case of a local delivery would add up to $150, so that a one-day event would be covered for $950 in total.
The 30-square-meter P6 screen could meet the demands of 1,000 visitors during a middle-sized outdoor festival. The screen would cost $1,200 per day by average daily rent of $40 per square meter. Adding other costs, like $600 for installation and $400 for transportation over a distance of 200 kilometers, the total cost for a single-day event would reach $2,200. For a three-day festival, a 15% discount on the rental fee might reduce the screen cost to $3,060, making the total cost, including installation and transportation, approximately $4,060.
For a longer-term event, like a week-long trade show, a 20-square-meter P4 screen might be appropriate. At a rate of $45 per square meter per day, the screen rental fee would be $900 per day. For seven days, the total rental fee would typically be $6,300, but a 20% weekly discount could bring it down to $5,040. Installation fees of $400 and technical support costs of $1,000 for the week would add to the budget. Including transportation costs of $250 for a local delivery, the total cost for the week would amount to approximately $6,690.
