The cost to rent a LED wall ranges from $1,000–$5,000 per day for smaller sizes (10×10 ft) and up to $15,000 daily for larger setups (20×10 ft). Costs depend on size, resolution, duration, and additional services like video processors ($500+) and sound systems ($300–$2,000).
Size of the LED Wall
A 5×5 ft LED wall suitable for small indoor events, like workshops or private celebrations, will be around $1,000–$2,500 per day. This size generally involves panels with a 4mm pixel pitch, which offers fair clarity at 10–15 ft viewing distances. For general use-a 10×10 ft LED wall for mid-sized conferences or retail promotions-the cost will be in the range of $3,000 to $6,000 per day. If the ultra-high-definition panel features a pixel pitch of 2mm or less, then the cost increases by 20% to 30%.
A 20×10 ft LED wall, generally used in outdoor concerts or sporting events, would require higher brightness levels of at least 5,000 nits, which raises the daily rental fees to $10,000-$15,000. This requires up to 200 panels, so the setup weight can easily cross 2,000 lbs. The structural rigging may cost an additional $1,000-$3,000. Besides, the outdoor installations usually need weatherproofing solutions, which add another $2,000-$5,000 to the budget, depending on regional climate conditions.
A 10×5 ft LED wall consumes upwards of 5 kWh per hour, costing about $50 a day given the mean commercial energy rate of $0.10 per kWh. Meanwhile, a wall as large as 20×20 feet can use as much as 20 kWh every hour, which may work out over $200 per day for energy costs.
For a small audience of 50–100 viewers, a wall of 7×5 ft is good for viewing and costs around $2,000–$3,000 per day. If there are over 500 viewers, then the size of the wall should be 15×10 ft, as it allows viewers to see everything from up to 100 ft away clearly. According to market research, an increase of about 25% in wall size raises visibility and viewer interaction by about 15%, especially in larger rooms or open areas.
Pixel Pitch and Resolution
A 4mm pixel pitch is optimal to view at distances of 12–15 ft, and this size is very popular for conferences and trade show usage. A wall at 4mm pixel pitch can be rented in the range of $50 to $100 per panel per day, considering brightness levels and refresh rate. Moving to 2.5mm pixel pitch increases the costs considerably by 30%–50%, as higher pixel density would require more LEDs per square foot.
A 1920×1080 Full HD display-standard for most events-will give crisp visuals to audiences up to 50 ft away. Panels of this resolution usually rent for $1,000-$2,000 per 10×10 ft wall per day, depending on the rental location. Applications such as movie screenings or product launches are better served with higher resolutions like 4K (3840×2160), which offer unrivaled clarity suitable for large audiences of over 500 people. 4K walls with less than 2mm pixel pitch rent for upwards of $10,000 plus per day with setup and teardown.
A 3mm panel uses approximately 8 kWh of power per day whereas a 1.5mm panel may use 12 kWh or even more per day because its LED setup is denser. Therefore, for a 5-day corporate show, one may be expected to pay $100–$200 in the name of electricity for a high-density LED wall.
Rental Duration
Depending on pixel pitch, brightness, and location, a common quote for the single-day rental of an LED wall 10×10 ft. could be within a very large bracket of $2,000-$5,000. At three days, discounts usually come in and reduce the daily cost by 15-20%, bringing the total down to about $5,000-$12,000.
Renting the same 10×10 ft wall for a week might cost $8,000–$15,000, which would bring down the effective daily rate to about $1,200–$2,000. In the 2022 CES Expo, several exhibitors reported saving 30% on LED wall rentals by opting for week-long contracts instead of availing day-to-day rates.
A 20×10 ft LED wall-for events or ongoing promotional events-costs $25,000-$40,000 per month, which is just $800-$1,300 per day. The retail brand used a 4mm pixel pitch wall for a month-long outdoor campaign and reported increased foot traffic by 25%, which directly correlates with an ROI of more than 300% from the campaign.
Short-term rentals are normally inclusive of higher installation and dismantling fees that range from $500 to $2,000, while longer rentals often provide these services without additional charges. A 10×5 ft LED wall consumes about 5 kWh per hour. Energy is about $10–$15 per day. For one month, that would mean $300–$450, which is a rather small share of the overall budget.
Location and Logistics
For instance, the cost of transporting a 10×10 ft LED wall ranges from $500 to $1,000 over a distance of 50 miles, considering that the weight for such size can exceed 800-1,000 lbs. These costs can increase upwards by 20-30% in urban areas because of high traffic density or constrained delivery windows.
For a very simple indoor venue setup of a 15×10 ft LED wall, an expert crew may put in about 4-6 hours and cost about $1,000-$2,500. Outdoor set-ups will be more in need of support structures like trusses and weatherproofing enclosures, which adds another $2,000 to $5,000 or more to the estimate. During the 2022 Coachella Music Festival, extra-large outdoor LED walls measuring in excess of 20’x20 feet required special structural frames of reinforced steel, adding another 40 percent to logistical costs compared to putting the units together indoors.
This means that for major cities such as New York, Los Angeles, or Chicago, the renting of an LED wall can be rented for 15-25% more than it would in smaller towns. For instance, a 10×10 ft. LED wall rental that costs $3,000 per day in Chicago might only cost $2,400 per day in a suburban area.
Event permits for a 20×15 ft LED wall in open public places can range from $500 to $1,500, depending on the city’s regulation. For cities like San Francisco, which have strict zoning laws, these fees could increase to upwards of $2,000 and more, with approval timelines expanding to 2-3 weeks.
Additional Equipment and Services
Simplest video processors, without which no seamless content could ever be shown on a 10×10 ft. LED wall, range from $500 to $1,000 to rent per event. The high-end processors that can handle multiple inputs and resolutions-like the Novastar VX6s-can go as high as $1,500 for events requiring 4K resolution or dynamic content transitions.
It goes that a pair of professional-grade speakers, such as QSC K12.2 capable of covering an audience of 200–300 people, run upwards of $300–$600 per day. Larger crowds and outdoor events require even larger systems, such as line-array speakers, that increase the cost to $2,000–$5,000. microphones, both handheld and wireless lapel types, are generally $50 to $200 each to rent, while mixers, which manage audio input from multiple sources, run an additional $200–$500.
Events using LED walls would require four to six LED PAR lights for stage lighting kits, at an event cost of $500–$1,000; moving head light or spotlight rigs start at over $2,000.
It generally costs from $50 to $100 dollars per hour for an experienced technician managing and operating the wall and other peripheral equipment. For a 10-hour event, labor costs would amount to $500 to $1,000. In this year’s 2022 Super Bowl, a group of more than 20 professionals managed the LED displays, with their labor costs surpassing $50,000.
