LED display rental pricing
Small screens are about 10 to 20 square feet, which can cost anything between $500 and $1,500 per day. These small screens are usually used at smaller events such as conferences, retail stores, and exhibitions. For medium-sized screens that range between 50 to 100 square feet, the cost can range from $2,000 to $5,000 per day. For larger, high-resolution displays, typically over 200 square feet, rental prices begin at $6,000 per day and may be over $15,000, depending on the specifications and location of the event.
Higher pixel density screens, like P2 or P3, assure better image quality and clarity. A P3 resolution screen, which is in demand for corporate events, concerts, or trade shows where the detail of the image is important, costs from $2,500 to $5,000 for a medium-sized screen per day. Conversely, a P6 resolution display, suitable for applications not as sensitive in terms of detail-for example, outdoor advertising or larger events-usually costs between $1,000 and $2,000 per day.
Prices for one-day events are higher since rental companies charge higher rates for short-term use. For a 100-square-foot LED display with P6 resolution, for instance, the price is roughly $2,500-$3,000 for 24 hours, while with P3 resolution, the cost might be closer to $4,000 per day. A 7-day rental of a medium-sized P3 screen costs between $12,000 and $20,000, offering up to a 30% discount in contrast to daily rentals.
Choosing the right provider
Companies that have been in operation for at least five years know how to handle unexpected hiccups in the installation or operational process. Customer reviews and testimonials might also provide an insight into the quality of service of a given provider. A hosting provider with good reviews-in particular, good customer support, smooth installations, and well-maintained equipment-can protect you from future headaches.
Providers should offer everything from P6 for larger but less detail-intensive displays up to P2 or P3 for events that really require high detail, such as corporate presentations or live concerts. Prices can vary widely depending on the quality of the screen. As a rule, a 100-square-foot rental of P6 LED screen might cost from 2,000 to 3,500 dollars per day, but its counterpart, the P3 screen of similar size, might range from 4,000 to 6,000 dollars per day.
A serious company would not only provide screens but all the work necessary to be sure that the display will be correctly set up and perform well. Most serious operators include technical support in their price for an event or project. For example, 24/7 technical support on an event is very important since any problem with equipment will be sorted out straight away. Technical support and setup fees may add from $1,000-$3,000 on the overall rental cost depending on the scale of the event.
Choosing the right product
A 50 to 100 square foot screen, which is generally used in trade shows or corporate events, would range from $2,000 to $5,000 per day for rental. Larger screens, normally 200 square feet or more, are used for outdoor events, sports stadiums, or large-scale advertising. The cost for such large displays can range from $6,000 to $15,000 per day, depending on resolution and other factors.
A screen with a lower pixel pitch, such as P3 or P2, provides high resolution and crisp detail, making it ideal for environments where fine details are important, such as corporate presentations, high-end exhibitions, or live concerts. A rental for a 100-square-foot P3 screen runs from $4,000 to $6,000 per day. Of course, the better the quality, the closer that would be toward the top of that scale. On the other side of the scale, there are screens with a resolution such as P6, fit for large-scale outdoor advertising or less detail-sensitive usages, usually costing somewhere from $1,500 up to $3,000 per day for similar sizes.
Brightness is one of the basic specifications on which selections of LED displays are based. The rating by brightness for displays is measured in nits. Common is an indoor display with brightness between 1,500 and 3,000 nits. For events that are outdoors or have strong ambient light, 5,000 to 8,000 nits screens are recommended for keeping content visible and vibrant. With rentals, a medium-sized 5,000-nit high-brightness screen would cost upwards of $7,000-$10,000 per day, whereas a lower brightness model might run from $3,000 to $5,000 for the same size.
The rental process
First of all, the size and type of screen needed will be decided. For example, a small indoor screen for an intimate event may only require 10 to 20 square feet of display area, which can be rented for around $500 to $1,500 per day. This would include more significant events such as concerts or sporting events where larger screens ranging from 100 to 200 square feet might be required. Depending on resolution and requirements, rentals in such a case can start with a base price of $3,000 to $8,000 per day.
After the size and type of screen has been decided comes the resolution. Resolution does matter for the image quality of the visuals and is associated with rental prices, as well. Such screens may have rentals starting from $4,000 to $8,000 for a single display of 100 square feet. On the other hand, lower-resolution screens, such as P6 or P8, are more fitted for larger, outdoor events where high detail is less important, with prices ranging from $1,500 to $3,000 per day.
The rental agreement usually includes the setup of the screen, delivery, and installation. Many providers offer an all-inclusive package that covers transportation, setting up, and maintenance during the event, which costs in the range of $1,000 to $5,000. In some instances, installation is separate and could be charged based on location difficulty or special equipment requirements and can range from $500 to $2,000. Those vendors experienced with large-scale event setups-like those for corporate events, concerts, or outdoor festivals-will most of the time provide technical support during such events and will add an average amount of $500-$1,500 per day to the rental fee.
Additional Costs
Many rental firms charge for delivery and installation, adding $500 to $2,500 to the overall rental cost, depending on screen size, location, and complexity of setup. In larger events requiring screens in excess of 100 square feet, the installation process can be involved, often needing special rigging equipment or cranes, especially in outdoor events, which may jack up setup costs significantly.
With transportation fees ranging from $500 to $1,500, the cost for a medium-sized screen of about 100 square feet is realized. Transportation costs for larger screens, especially those that require special handling or custom trailers, can increase to as much as $2,000 or more. Some rental companies may charge extra for expedited delivery if the event timeline is tight, which can add another $500 to $1,000 to the overall rental cost.
Technical assistance generally includes real-time troubleshooting, content management, and equipment operation. This would cost as little as $500-$1,000 a day for basic technical support for smaller events. Costs quickly rise with large events up to $2,000 or more per day if the event has a number of screens being continuously monitored, or advanced, high-level visuals included. Rental companies may also charge separately for software to manage the content being displayed, with prices ranging from $200 to $1,000 per day.
