Renting a large LED display screen costs $50–$70 per square foot daily. For a 200-square-foot screen, expect $10,000–$14,000 per day, including setup. Discounts of 10–20% apply for multi-day rentals. Installation adds $1,000–$5,000, and transport fees range from $300–$2,000, depending on distance.
Size of the Screen
When renting a large LED display screen, the size of the screen is usually the determinant. A smaller LED screen, say something around 10×5 feet (50 square feet), may cost anywhere from $2,500 to $3,500 per day. This option will be suitable for smaller venues or indoor corporate events in cases where attendees are seated closer to the screen. If the event needs a bigger display, like a 20×10-foot screen (200 square feet), then the cost really goes up to approximately $10,000 to $14,000 per day. These big screens are usually used for outdoor concerts, sporting events, or festivals where visions from a long distance can be seen. It is essential to choose the right size for your audience and venue to maximize value and the viewing experience in the best possible way.
Another influential factor in the cost of the LED screen is the resolution. For instance, a screen with high-resolution 2mm pixel pitch provides superior clarity, ideal for showing detailed images and videos. The rental price for this kind of screen can be about $65 per square foot per day, hence a 200-square-foot screen may cost up to $13,000 per day. At the other extreme, an outdoor screen with a coarser 10mm pixel pitch, more suitable for basic text and graphics, would cost roughly $50 per square foot per day. Thus, the equivalent 200-square-foot screen would cost $10,000 per day, saving about $3,000 with some sacrifice in visual quality. The appropriate resolution will depend on the nature of the content and the viewing distance.
Rental prices also differ according to indoor or outdoor usage. Outdoor LED screens are weatherproof and come with more value of brightness in order to fight against sunlight, which makes them more expensive. An example would be that a 15×10-foot outdoor screen could cost approximately $5,000 to $7,000 per day, while an indoor screen at the same size could cost between $4,000 and $6,000 per day. With outdoor screens, the additional brightness usually comes with the cost of an increase in power consumption by 20-30%. This may add to operational costs during the event. Similarly, higher power usage requires more robust electrical sets, which can also add another $500 to $1,000 to your all-important event budget.
Resolution and Pixel Pitch
Resolution and pixel pitch are two critical factors for an LED display screen when it comes to determining its rent price and event feasibility. For example, high-resolution screens featuring a 2mm pixel pitch are suitable for highly detailed visual events such as indoor conferences or exhibitions. These kinds of screens cost approximately $65 per square foot daily, with a 100-square-foot display costing approximately $6,500 per day. By comparison, a 5mm pixel pitch screen—one that offers moderate clarity suitable for middle-of-the-road viewing—costs approximately $55 per square foot per day. The same 100-square-foot screen would cost $5,500 per day and save $1,000 at the margin of slightly reduced image sharpness. The right pixel pitch choice depends on the viewing distance: closer audiences need higher resolution, while farther audiences can work with less detailed displays.
For outdoor events, pixel pitch is even more important because one needs to make sure the visibility of the image in different lighting conditions. For big gatherings like festivals and concerts where the audience would be farther away, a screen with 10mm pixel pitch could easily become the companion. These screens are rented for approximately $50 per sq foot per day. Thus, a 200-square-foot screen costs $10,000 per day. If the event requires higher clarity due to closer seating or detailed graphics, a 4mm pixel pitch screen can be rented for about $60 a square foot per day, which brings the price tag of the same 200-square-foot screen to $12,000 per day. This $2,000 difference is many times justified by the improved experience for attendees in closer proximity.
Pixel pitch also directly affects the power consumption and operational costs of the LED screen. Screens with higher resolution, such as a 2mm pixel pitch, generally consume around 30% more power than those with a 10mm pixel pitch. For a 10-hour event, a 200-square-foot high-resolution screen may require an additional $300 to $500 in electricity costs compared to a lower-resolution option. This rise in operational costs may be traced to the higher LED module density, which requires more energy to generate brighter visuals with sharper images. Organizers of such events should take this operational cost into consideration, particularly for outdoor events since added brightness is usually required to surpass sunlight.
Rental Duration
Rental duration is one of the most influential factors affecting the total cost of renting a large LED display screen. Companies may charge a premium for a single-day rental, with the average daily rates for a 100-square-foot LED screen at $6,000 to $7,000 for high-resolution screens such as those featuring a 2mm pixel pitch. If the same screen is rented for more than one day, discounts of 10% to 20% are often applicable. For instance, a three-day rental would come at the cost of $15,000 to $18,000 and thus would be pretty economical compared to booking the screen for three single-day rentals at $18,000 to $21,000. This kind of pricing encourages clients to book for longer periods wherever possible.
For week-long events in trade shows or festivals, for example, the rental quotes further get more reasonable. Many operators provide package deals with flat rates for longer-term use: An identical 200-square-foot LED screen might be rented for an entire week for $35,000 to $40,000. That’s $5,000 to $5,700 a day, compared to $10,000 to $14,000 a day for short-term rentals of the same screen. These are usually packages that include setup, teardown, and limited on-site technical support and therefore are a relatively inexpensive choice when longer-term use is intended. Event organizers can save even more money by packaging additional services, such as audio systems or lighting equipment, into the rental agreement.
Rentals by the hour are not as frequent but can be negotiated for smaller events, such as a presentation or product launch. In this case, a 50-square-foot LED screen rental might be $1,500 to $2,000 plus setup and teardown for four hours. Although this rate is higher per hour in comparison with a full-day rental, this can save the client a considerable amount when the event only requires a few hours of screen time. This can thus be useful for corporate meetings or events for promotional reasons where the screen would be in use for a short time, saving on extra costs that are not needed.
Indoor vs. Outdoor Use
Indoor versus outdoor usage greatly influences the cost of renting an LED display screen. This difference is caused by design, brightness, and weatherproofing. Indoor LED screens are significantly cheaper: their rental rates range from $5,000 to $6,000 per day for a 100-square-foot screen. The design principles for indoor screens are tailored for controlled environments that have minimal interference from lighting; hence, the brightness is low, with approximate values of 1,000 to 1,500 nits. Outdoor LED screens, which are meant to work well in sunlight, can reach an intensity of 3,000 to 5,000 nits, a factor that makes them even more expensive. For example, the rental of a 100-square-foot outdoor screen ranges from $7,000 to $9,000 per day, or up by about 20 percent to 50 percent compared to indoor options.
Outdoor screens are built with inbuilt resistance to environmental factors such as rain, wind, and dust, which makes them even more expensive. For instance, a 200-square-foot outdoor screen might boast additional weatherproofing that ups the rental price to $12,000 to $14,000 per day. That is a huge increase from an indoor screen of the same size, which would cost about $10,000 to $12,000 per day. This added durability means the screen is functional no matter the weather conditions; thus, it is very important in big outdoor events such as concerts or sports screenings.
Other differences in the process of installation contribute to this disparity in price. Outdoor screens also require mounting systems, trusses, or scaffolding that can add another $1,500 to $3,000 in costs, depending on the size and intricacy of the rig. Indoor screens are usually mounted on much simpler stands or directly onto the wall. Installation generally costs between $1,000 and $2,000. Setting up a 150-square-foot outdoor LED screen for a festival could raise the total rental and installation cost to $18,000 to $20,000 for a single day, while the same size indoor screen might cost $14,000 to $16,000, reflecting quite a substantial cost difference.
